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Currently, any individual, agency, or organization, whether in Vietnam or abroad, who wants to apply for a Criminal record, needs to fill out all information in the declaration requesting a Criminal record card.

So:

• What is the latest form to request a criminal record certificate?

• What are the specific instructions for writing a criminal record declaration?

Join us to find out right in this article.

1. Declaration form requesting a criminal record certificate

Currently, individuals requesting a Criminal record certificate No. 1 can authorize a representative to submit the application and receive the results, while individuals requesting a Criminal record card No. 2 have to apply by themselves.

Therefore, there are 2 Criminal record declaration forms below, which are issued with Circular 16/2013/TT-BTP.

• Declaration to request issuance of a Criminal record certificate, form No. 03/2013/TT-LLTP for individuals applying for a Criminal record themselves

• Declaration requesting issuance of a Criminal record certificate, form No. 04/2013/TT-LLTP for authorized individuals to apply for a Criminal record.

2. Instructions for filling out the Criminal Record declaration form

Declaring a Criminal record will not be difficult if you understand the rules below and are a little patient and careful. Below, we will guide you in detail step by step on how to declare a criminal record for each declaration form.

2.1. How to fill out the application form for a Criminal record certificate (form No. 03/2013/TT-LLTP)

This is a declaration form for individuals to submit their own criminal record application.

This declaration form has simpler information than declaration form No. 04, including 3 main parts:

• Information about individuals applying for a criminal record;

• Information about your residence history;

• Information on requests for criminal records.

At that time, the declarant will need to provide the following information:

• Full name: All full names (of the person requesting a criminal record card, father, mother, spouse) must be written in capital letters, fully accented, and in the correct order according to the ID card/Citizen Identification/Passport;

• Gender: Write gender according to ID card/Citizen Identification/Passport;

• Place of birth: Clearly state commune/ward, district, province/centrally-run city;

• Date of birth: Enter the correct date of birth on the corresponding ID card/Citizen Identification/Passport of the person requesting a Criminal record card and the father, mother, and spouse;

• Nationality: Enter nationality according to ID card/Citizen Identification/Passport;

• Place of permanent residence, temporary residence: Clearly state commune/ward, district, province/centrally-run city. In case there is a permanent place of residence and a temporary place of residence, write both places;

• ID card/Passport: Clearly state whether the ID card, Citizen Identification card or Passport is included when applying for a Criminal record, then write the ID card/Citizen Identification/Passport number, the time of issue and the issuing agency;

• You will then write down your residence history since the age of 14, clearly stating the time, permanent/temporary residence address as well as occupation and place of work.

• A small note when filling in the occupation section: For people who have been active military personnel, civil servants, defense workers, reserve soldiers, and self-defense militiamen, clearly state the position during their time serving in the military team.

• Section about criminal record, or prohibition from holding positions, establishing and managing cooperative enterprises: write no if there is no relevant information.

• Then, check Request for criminal record certificate No. 1 or No. 2.

• Fill in the purpose of requesting a Criminal record certificate and the number of forms you need.

• Finally, clearly state the date, full name and signature.

2.2. How to fill out the application form for a Criminal record certificate (form No. 04/2013/TT-LLTP)

This is a Criminal record declaration form for an individual in case of authorization to issue Judicial Record Card No. 1 and the individual is the father or mother of a minor requesting the issuance of Judicial Record Card No. 2.

This Criminal record declaration form includes 5 parts:

• Information about the person authorized to request a criminal record;

• Information about the authorizing person or the minor child requiring a criminal record;

• Information about the authorizing person's father, mother, spouse or minor children;

• Information about the residence history of the authorizing person or minor child;

• Information on requests for criminal records.

The format for filling out information in this declaration for issuing a Judicial record card under authorization is the same as filling out the declaration requesting a Judicial record card, which the individual who needs to issue a Judicial record card declares and submits himself/herself.

In addition, in this Criminal record declaration form No. 04/2013/TT-LLTP, the declarant also needs to clearly state the relationship with the authorizer and the authorization document if not father, mother, wife, husband, child of the principal.

There is no need to declare information about the residence process if the person receiving the Criminal record is under 14 years old.

Source: VISANA