Photo: Collected

Last Update: Sunday January 18, 2026

Legalizing foreign documents for use in Vietnam can be confusing if you’re doing it for the first time. Whether you’re applying for a work permit, marriage registration, or visa extension, one thing is essential — the Consular Legalization Form.
This guide will show you exactly how to download, complete, and submit the consular legalization form correctly, so your documents are accepted the first time.

What Is the Consular Legalization Form?

The Consular Legalization Form (LS/HPH-2012/TK) is an official document required by the Ministry of Foreign Affairs (MOFA) or a Vietnamese Embassy/Consulate.

It’s used to request the authentication or legalization of your foreign-issued documents, such as:

• Birth or marriage certificates

• Diplomas and transcripts

• Criminal background checks

• Company or business registration papers

Submitting the correct version of this form is mandatory. Even small mistakes can cause your application to be delayed or rejected.

Why You Need Consular Legalization in Vietnam

Consular legalization is required when you plan to use documents issued abroad for official purposes in Vietnam — for example, obtaining a work permit, registering a marriage, or doing business.

Without this step, your documents won’t be legally recognized by Vietnamese authorities.

Where to Download the Consular Legalization Form

There are two simple ways to get the correct version of the form:

1. From the official website of the Ministry of Foreign Affairs (MOFA):

Visit the Consular Department – Ministry of Foreign Affairs of Vietnam website to find and download the form titled “Application for Consular Authentication/Legalization – Form No. LS/HPH-2012/TK” (available in .DOC or .PDF format).

The application form will appear as shown in the image below:

Photo: Collected

2. From Vietnam Immi:

To save time, you can also apply directly through us — a trusted and officially recognized service provider in Vietnam, specializing in visa processing, document legalization, and consular support.

Tip: Make sure you’re using the correct version (LS/HPH-2012/TK) to avoid having your application returned or delayed.

How to Complete the Consular Legalization Form

Filling out the form correctly is crucial. Here’s how to do it step by step:

1. Full Name – Write your full name exactly as it appears on your passport.

2. Nationality & Passport Number – Fill in your current citizenship and valid passport number.

3. Type of Document to Be Legalized – Specify the exact document(s) (e.g., “University Diploma,” “Birth Certificate”).

4. Purpose of Use – Explain why you’re legalizing the document (e.g., “for work permit,” “for marriage registration”).

5. Receiving Authority in Vietnam – Indicate the organization, company, or person who will use the document.

6. Applicant’s Contact Information – Provide your current address, phone number, and email.

7. Signature & Date – Sign and date the form. The signature must match your passport.

Pro Tip: Use clear handwriting or type directly into the digital form to avoid errors. Double-check names, passport numbers, and document titles before submission.

Where to Submit the Form

Once your form is completed, you can submit it in Vietnam or abroad, depending on your situation.

If You’re in Vietnam:

Submit the form and your documents to:

• Consular Department – Ministry of Foreign Affairs (Hanoi): 40 Tran Phu Street, Ba Dinh District, Hanoi

• Ho Chi Minh City Department of Foreign Affairs (DOFA): 6 Alexandre de Rhodes Street, District 1, HCMC

If You’re Outside Vietnam:

Submit your application to the nearest Vietnamese Embassy or Consulate in your country.
They will review, stamp, and return your legalized documents once approved.

Required Documents:

• Original document + photocopy

• Certified translation (if not in English or Vietnamese)

• Your passport or ID copy

• Completed Consular Legalization Form

• Applicable government fees

Processing time usually takes 1–5 working days, depending on the office and document type.

The section above has guided you on how to download and complete the Consular Legalization Form accurately and effectively.

In addition, you can rely on Vietnam Immi’s professional support for a faster and worry-free process. If you’d like expert assistance, Vietnam Immi offers a fast, reliable, and fully managed service — from completing the form to submitting and collecting your results.